Privacy Notice

Privacy Notice for Harberton Cricket Club
Last Updated: 6th August 2025
Harberton Cricket Club  ("we", "our", "us") is committed to protecting your privacy. This Privacy Notice explains how we collect, use, and protect your personal data when you use our website: harbertoncc.com

1. Who We Are
Harberton Cricket Club is a local cricket club based in [insert location]. If you have any questions about this Privacy Notice or how we use your data, please contact:

Email: info@harbertoncc.com

2. What Personal Data We Collect
We may collect the following information about you:

Name and contact details (e.g. email address, phone number)

Membership information

Match registrations or event bookings

Payment details (if applicable)

Emergency contact information (for players)

Website usage data (via cookies – see section 7)

3. How We Use Your Personal Data
We use your data to:

Administer club membership and communications

Organise matches, training sessions, and club events

Process payments and manage club finances

Ensure player welfare and safety

Send club updates, newsletters, or fundraising appeals (only if you opt in)

4. Lawful Bases for Processing
We process your personal data under one or more of the following legal bases:

Consent – for sending newsletters or promotional emails

Contract – to manage your membership or event registration

Legal obligation – where required by law (e.g. safeguarding)

Legitimate interests – for general club administration and communications

5. Sharing Your Data
We will never sell your personal data.

We may share it with:

Governing bodies (e.g. ECB) for registration or compliance

Coaches and team managers (for match day and safety purposes)

Service providers (e.g. payment processors, website hosting)

Emergency services in case of incident

6. How Long We Keep Your Data
We keep your data only as long as necessary for the purposes it was collected. For example:

Membership data – for the duration of your membership and up to 2 years after

Financial records – for up to 6 years (for accounting purposes)

Injury or incident reports – in line with safeguarding guidance

7. Cookies and Website Use
We use cookies to improve your browsing experience. These may include:

Essential cookies (for site functionality)

Analytics cookies (e.g. Google Analytics)

You can manage or disable cookies through your browser settings.

8. Your Rights
Under UK data protection law, you have rights including:

To access your personal data

To correct inaccurate data

To request erasure of your data (in certain cases)

To object to or restrict processing

To withdraw consent at any time (where applicable)

To exercise these rights, please contact us using the details above.

9. Complaints
If you are unhappy with how we handle your data, please contact us first. You also have the right to complain to the Information Commissioner’s Office (ICO):

Website: https://www.ico.org.uk
Phone: 0303 123 1113

10. Changes to This Notice

We may update this Privacy Notice from time to time. The latest version will always be posted on our website.