HARBERTON CRICKET CLUB

Minutes of the Annual General Meeting held  on

December 1st 2009

PRESENT: President Alick Whittle,  B. Goldsmith (Chairman)  R. Alexander, G. Clayton, J. Culf, A. Frankland,

                      B. Pike,   A. Steer, D. Todd, C. Tregelles, R. Mucklow.

APOLOGIES: were accepted from D. Ray, S. Sermon, J. Maddox, A. Barclay, R. Owers, J. Buckner, K. Shephard,

                     R. Staniland,   D. Greaves, T. Hawtin, J. Seager, M. Culf, B. Scott.

MINUTES: The minutes of the AGM held on December 2^nd 2008 were taken as read, by unanimous agreement.

MATTERS ARISING: No matters were raised.

CLUB CONSTITUTION: The Chairman explained that, as part of the requirements of the granting of ECB Clubmark  we were required to adopt a constitution conforming to ECB guidelines. The guide constitution had been adapted to suit the club, and there was no major change to the rules by which the club had always operated. Some minor amendments to the proposal had been suggested by the Culf family, and it was agreed that these were fair and reasonable. The Committee had recommended adoption of the constitution. R. Alexander then proposed that the amendments be accepted, and J. Culf seconded. This was carried unanimously. R. Mucklow then proposed that the constitution, together with the amendments, be accepted as the club constitution, B. Pike seconded the motion This was carried unanimously.

OFFICERS REPORTS: (A) The Chairman. Barry Goldsmith reported on a most successful year both on and off the pitch. The Committee had met on 11 occasions, and had adopted a one year plan and a five year plan at the outset of the year. The three targets for this year were (i) Achievement of Clubmark, (ii)Completing the purchase of our ground and (c) raising £2500 funds. These had all been achieved. He offered his thanks, and those of the Club to Isabelle and Arthur Steer for holding the ground for us until we could afford purchase,  to John and Jan Culf , and Harberton Folk for the enormous help with fund-raising, and to Martin Clayden for his professional help with the purchase. The five year plan featured the ultimate provision of a pavilion, although it was accepted that this may be ambitious. The Chairman offered grateful thanks to all who had helped with ground maintenance, especially Graham Clayton  and Bill Scott, but it was increasingly important that we had more help. He paid tribute to the work done with the youth section by Jack Buckner and Alan Sheppard, and the coaches, four of whom were youngsters themselves.  It was also vital that we recruit more adult players, challenging every member to find a new player for the club. Targets for the coming year would be to rebuild our reserves, provision of an artificial net wicket, updating of machinery, obtaining sponsorship and support funding. He closed  his report with thanks to Alick who leaves Harberton in this month, for his help and support for many years, and particularly acting as stand-in Chairman for three years.

                        (B)  The Treasurer, Graham Clayton gave a detailed report on the finances of the club during the year, and thanked John Maddox for his diligent audit. There was  income of £7379 over expenditure of £5179. Subscriptions were down, largely due to increase in juniors playing in club teams. He reported income derived from Harberton Folk of £2446. The overall finances of the Club were in a healthy state.. It was therefore decided to leave subscriptions at their present level. The Committee was asked to consider the payment of full tea money by junior members.

                        (C)  The Captain, Ben Pike, said that 18 matches had been won, 9 lost and 1 drawn. After regaining the Shield from Aveton Gifford we had lost it in a below standard performance at Stoke Fleming. The advent of promising juniors into the senior side was very encouraging, with Ember Lagden winning the bowling award this year, and Eliot Buckner contributing a 93, as well as some bowling success. The most successful batsmen had been Mark Harvey, with a century in his debut match, and Jack Buckner, who contributed a maiden century., and there were other prominent performances from Mike Powell (83) and Malcolm Swanell (100). The leading wicket taker was Barry Goldsmith with 25.Bill Scott’s consistency with the bat and behind the stumps was sorely missed. On retiring from the captaincy Ben expressed his gratitude to the many members who had helped him.

                                            (D)  Midweek Captain: Rob Alexander reminded all that he was elected as vice captain, but after the withdrawal of Darren Stibbs he took on the role. He said that it was sometimes difficult to strike the balance between being a competitive side and ensuring that as many players as possible had a part to play in the match., especially as opposition sides varied from very strong to very weak. On balance he felt that the Wednesday sides had done well, and the midweek games were very important for the club in providing cricket for players who may not get a game at weekends.

ELECTION OF OFFICERS 2010:

(a)     President:  President  Alick is to leave the area shortly. He has intimated that for the time being he is content to continue in office until the club can appoint a replacement. Referred for Committee consideration.

(b)     Chairman:                      Barry Goldsmith, proposed by A. Whittle        seconded by B. Pike.

(c)     Secretary:                       Bob Mucklow,    proposed by A. Whittle        seconded by B. Pike.

(d)     Treasurer:                      Graham Clayton  proposed by A. Whittle        seconded by B. Pike.

(e)     Captain:                          Jack Buckner       proposed by B. Pike             seconded by G. Clayton

(f)      Vice-Captain:                 Bob Owers           proposed by  B. Goldsmith  seconded by A. Frankland

(g)     Midweek Captain:          Ben Pike              proposed by R. Mucklow     seconded by R. Alexander

(h)     Midweek vice-captain: this was left to the committee to appoint.

(i)       Fixture Secretary:          Keith  Shephard    proposed by B. Goldsmith   seconded by B. Pike

(j)       Team Secretary:            Barry Goldsmith  proposed by A. Steer            seconded by A. Whittle

(k)     Membership Officer: this was left to the Committee to consider.

(l)       Hon. Auditor:                 John  Maddox      proposed by G. Clayton       seconded by D. Todd.

(m)    Welfare Officer:            Barry Goldsmith   proposed by R. Mucklow    seconded by A. Whittle

(n)     Youth Development:     Jack Buckner        proposed by B. Pike             seconded by R. Alexander

(o)     Two additional committee members: this was left for Committee consideration. It was felt that representation from the junior part of the club was necessary.

DATE OF FIRST COMMITTEE MEETING 2010:  It was resolved that the first meeting should be held on Tuesday 12^th January 2010, and that dates of further meetings should be decided then.

ANNUAL DINNER:Fixed for Friday February 5^th. All arrangements will need to be made at the next meeting..

OTHER BUSINESS:  President Alick raised the question of the Ladies match, as Peggie would not now be able to organise the ladies team. Wilke Wing had agreed to do this. To be on the agenda for next meeting.

                                There was discussion about the holding of a special match to commemorate the ownership of our own ground Committee to consider.

                                Dick Todd suggested that we had a fixture designated for senior members (over 50’s) and suggested that the fixture against Battersea Bohemians would be an appropriate one. Committee to discuss.